Faculty of Computing, Library and Information Science (FCLIS)
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Item Restricted Extent of Adoption and Use of Library Catalogue by Students of Bishop Barham University College in Kabale District.(Kabale University, 2024) Owembabazi, DaphineThis study explored the extent of the adoption and use of library catalogue by students of Bishop Barham University College in Kabale District. It adopted a descriptive survey research design using a questionnaire as an instrument of data collection. Copies of the questionnaire were distributed to 70 respondents (students, administrators and staff users) randomly out of which 66 copies were retrieved and used for the study. Data collected were analyzed using tables for clarity and ease of comprehension. The findings revealed that most of the respondents 40 (61%) were aware of the library catalogue to a very great extent, while 5 (8%) were not aware of the library catalogue at all, most respondents 32 (48%) preferred to physically browse through the library shelves; most respondents 48 (73%) found the use of OPAC very difficult. Meanwhile, 52 (79%) respondents found using the card catalogue very easy. The study also revealed that the respondents were facing constraints in using the library catalogues for information retrieval, these included; limited access to computers, unclear instructions on how to use the catalogue, time wastage when using the card catalogue and poor understanding of meaning of information on card catalogues amongst other catalogues. The study, therefore, recommended among others that the library should organize orientation and user education programmes as measures for creating awareness and encouraging the utilization of the library catalogue amongst students of Bishop Barham University College.Item Restricted Students’ Daily Attendance Management System.(Kabale University, 2024) Komurembe, Phionah; Rukundo, EmmanuelThis final year project focused on developing a Daily Student Attendance Management System to replace traditional attendance tracking methods with a more streamlined, precise, and dependable solution. Attendance is a vital metric in educational institutions, essential for record-keeping and evaluating student performance. However, manual methods often lead to data inaccuracies, inefficiencies, and added administrative challenges. This project introduced a web-based system that automates attendance recording and report generation to address these issues, enhancing operational efficiency and usability. The system provides an intuitive interface for teachers and administrators, enabling real-time tracking and management of student attendance data. By minimizing human errors and ensuring data accuracy, it supports better decision-making in budgeting and resource allocation. The system was developed using web-based programming languages, including HTML, CSS, and PHP, with MySQL employed for database management. Rigorous testing ensured optimal performance and functionality across various modules, such as student and staff management. Implementing this system is anticipated to enhance administrative processes, reduce workloads, and deliver more accurate data for informed decision-making. Future enhancements may include integrating advanced features such as biometric attendance tracking and expanding the system's scope to accommodate additional departments within the institution.Item Restricted Development and Implementation of a Healthcare Resource Allocation System: A Case Studay of Rugarama Hospital.(Kabale University, 2024) Byamukama, Hillary; Bwambale, GedionThis report presented the development and deployment of a resource allocation system for Rugarama Hospital, aimed at streamlining and improving the hospital's manual allocation processes. The study focused on designing a robust system to enhance operational efficiency. During the investigation phase, an in-depth analysis of current practices was conducted, incorporating feedback from healthcare staff and administrators. Built using Python and the KivyMD framework, the system follows an iterative, incremental approach. Key features include real-time resource allocation, secure user authentication, and an intuitive interface. After implementation, the system underwent comprehensive testing, user feedback sessions, and adjustments based on insights gained. The report concludes with recommendations for continuous training, regular system monitoring, and integration with the hospital's existing information systems. These findings add valuable insights to healthcare technology, particularly in the development of resource allocation systems for more effective healthcare management.Item Restricted The Waste Management with Reward System Project Proposal: A Case Study of Bushenyi-Ishaka Monicipality in Uganda.(Kabale University, 2024) Turihabwe, Christopher; Ninsiima, IvanThis research work generally summarizes the activities carried out in the design and implementation of the Waste Management with a rewards system. Waste management is the process of collecting, transporting, processing, recycling, and disposing of waste materials like empty bottles, and polythene bags, in a way that minimizes the negative impact on human health and the environment. Waste Management with a Reward System encourages waste-producer communities to engage in recycling activities and make use of different junkshops and recycling centers. The system allows members to register and conveniently search for junk shops and recycling centers to dispose of their recyclable waste materials. The System further allows electronic record keeping of garbage collection reports as a basis for giving rewards to active members who participate in recycling activities. These objectives are creating waste management with rewards, creating login and register pages, Admin accounts, junkshop, and recycling centers. The project’s design is constructed to visualize the attainment of these aims using Unified Modeling Language diagrams, Entity Relationship diagrams, as well as Data Flow Diagrams. In the implementation part of this project, the methodology will be used for the development of this project. Also, Visual Studio Professional 2010 will be used as an Integrated Development Environment (IDE), developed using PHP programming language. Requirements will be tested to the best of their ability using the following format of the Institute of Electrical and Electronics Engineers (IEEE).Item Restricted Student Attendance System by Face Detection Using the Dlib Face Detector Model.(Kabale University, 2024) Ndyamuhakyi, Osbart; Nabukenya, EvaThis report shows how we developed a prototype of a student attendance system by face detection using the dlib face detector and Face Recognition model to build a system that detects and recognizes the frontal faces of students in a lecture room and online lectures. “A face was defined as the front part of a person’s head from the forehead to the chin, or the corresponding part of an animal”. In human interactions, the face is defined as the most important factor as it contains important information about a person or individual. All humans can recognize individuals from their faces. This report shows a developed prototype of a system that facilitates attendance taking by lectures for Kabale University in lecture rooms and online lectures by detecting the faces of students from a video taken in a lecture room/ online lecture. In recent years, research has been carried out and face recognition and detection systems have been developed. Some of these are used on social media platforms, banking apps, and government offices e.g. the Metropolitan Police, Facebook, etc.Item Restricted Document Verification System Using Image Processing: A Case Study of Kabale Municipality.(Kabale University, 2024) Ojara, WalterDocument verification is a critical task that ensures the authenticity of business authorities issued by organizations or cooperate bodies and administrative institutions like local government. In this project, we propose a novel approach to document verification using image processing techniques to combat such document forgery which has compromised the revenue collection to the expectation. The proposed system will be designed to automate the verification process and eliminate human error, thereby enhancing the accuracy and efficiency of the process. The system is developed using state-of-the-art image processing algorithms, such as Optical Character Recognition (OCR), to extract text from scanned documents. The extracted text is then processed using various techniques, including image filtering, morphological operations, and feature extraction, to identify unique features to authenticate local government documents issued to the clients. Overall, the proposed document verification system using image processing provides a reliable and efficient solution to the problem of document forgery and has the potential to be adopted by other local administrative units like district councils, and city administrative institutions in Uganda and beyond.Item Restricted A Bee Farm Records Management System: A Case Study of Kanyabugunga Kashambya Sub-County.(Kabale University, 2024) Maanige, Barnet; Tayebwa, OnesmasThe Bee Farm Records Management System (BFMS) represents a pivotal advancement in supporting beekeepers in Uganda. Developed through an Agile Software Development Life Cycle, the web-based platform addresses key challenges in bee farming, including hive management, inventory control, and sales tracking. Designed for scalability, the system caters to beekeepers of varying scales, from hobbyists to commercial enterprises. The user-friendly interface encompasses features such as hive and inventory management, honey production tracking, and pest control. Leveraging technologies like MySQL, HTML, CSS, and PHP, the BFMS ensures efficient data storage, responsive web design, and dynamic functionality. User roles, including administrators and beekeepers, are defined to manage system access. Future avenues for enhancement include IoT integration for real-time hive monitoring, machine learning for pest detection, a dedicated mobile application, and expansion to other regions. User training, continuous feedback mechanisms, and sustainability assessments are recommended for ongoing system improvement. In conclusion, the BFMS has the potential to drive positive change in Uganda's beekeeping sector, contributing to economic development, environmental conservation, and food security. Success hinges on collaboration, user training, and responsiveness to evolving beekeeping needs. The system stands as a testament to the intersection of technology and agriculture, empowering beekeepers and fostering sustainable practices in bee farming.Item Embargo Appraisal and Disposition of Medical Records: A Case Study of Itojo Hospital Ntungamo District.(Kabale University, 2024) Ainobusingye, DorreckThe study focused on evaluating how medical records are managed and disposed of at Itojo Hospital. Its objectives included identifying the types of records kept, examining guidelines for retention and disposition, pinpointing challenges in managing records, and proposing solutions to these challenges. The researcher used a simple random sampling method, surveying twenty out of fifty participants in the field. Data collection tools such as interview guides, observation checklists, and content analysis were vetted for validity and reliability by the university supervisor. Findings revealed the types of medical records maintained, challenges encountered in their management, and potential solutions. Analysis indicated inefficiencies due to issues like a lack of records management strategy, insufficient skilled personnel, and inadequate funding. Recommendations included implementing a robust records management strategy, updating retention schedules regularly, and hiring qualified staff to enhance the efficiency of medical records appraisal and disposition at Itojo Hospital.Item Embargo Assessment of Records Management Practices at Uganda College of Commerce Kabale.(Kabale University, 2024) Tukamushaba, OliviaThe research examined the state of records management practices at Uganda College of Commerce Kabale. Its objectives were to assess current practices, identify associated challenges, and propose solutions. Using a descriptive research design, data was gathered through interviews and observations. Findings revealed various aspects of records management practices, including creation, storage, access control, retention, monitoring, and disposal procedures. Challenges identified encompassed record inaccessibility, system insecurity, technical complexities, information proliferation, and the dilemma of determining what to retain or discard. Proposed solutions included ensuring retention and durability, providing secure storage, offering continuous training programs, acknowledging the diversity of paper and electronic records, maintaining authenticity, proper disposal, and utilizing computer-based management practices. Recommendations emphasized the necessity of training registry staff on effective records management and digital systems usage, highlighting the importance of accessible records and ongoing support. Additionally, implementing access controls in digital systems to safeguard sensitive information while facilitating authorized access, and regularly updating controls to align with evolving roles and responsibilities were advised.Item Embargo Examining the Application of Information and Communication Technology in Records Management at Kabale Regional Referral Hospital.(Kabale University, 2024) Kyoshabire, FortunateThe study was to examine the application of ICT in records management at Kabale Regional Referral Hospital in Kabale District. It was guided by specific objectives which were to find out the types of ICTs‟ used in records management, the challenges of using ICT in records management for enhanced service delivery, and the possible strategies that can curb the challenges of applying ICT in records management at Kabale Regional Referral Hospital. The study used a descriptive research design that will be carried out among the hospital stakeholders. The study used a sample of 106 respondents from 145 as the target population. Both interviews and questionnaires were used to collect data from respondents and findings indicate that electronic health records as one of the types of ICT used in records management in that it implementation leads to improved administration processes, streamlined workflows, and better decision-making, some respondents mentioned that changes in software and hardware in that one of the greatest issues facing the longevity of digital collections in developing countries is not only the storage media deterioration, some respondents mentioned that inadequate funding digital projects in that digitization of records requires enormous funding due to frequent hardware and software upgrades, and increasing cost of subscription to electronic databases. Respondents responded on possible strategies that can curb the challenges of applying ICT in records management at Kabale Regional Referral Hospital in that; Paper and microfilm, cloud storage, training of staff on ICT in records management, and records preservation system. The study concludes that information and communication technology in healthcare has helped in finding the possible prevention measures to eradicate and reduce the spread of diseases. Information and communication technology helps in diagnosis which reduces the time and cost. This saves the lives of many individuals by providing treatment in advance. The study recommends that formal training and orientation programs should be organized at the various departments in the hospitals for medical records officers, doctors and nurses on the use and application of information and communication technology in their professional field so that there will be enough staff to make use of the ICT tools which will promote efficient medical records and information management in the hospitals.Item Embargo A Collection Development Policy for Kabale University Library.(Kabale University, 2024) Kusasira, Doreen EstherThe research aimed to create a Collection Development Policy for Kabale University Library, intending to streamline their collection development process and address the challenge of insufficient information resources. Objectives included examining current procedures, identifying challenges, demonstrating the necessity for a policy, and crafting one for the library. The qualitative research involved 53 participants, with 36 selected staff and 33 users for data collection, using interviews and questionnaires. Document review supplemented the findings. Kabale University Library maintained a diverse collection of resources obtained through purchases, gifts, or donations, encompassing textbooks, manuals, periodicals, and digital materials, among others. Collection development involved the selection, acquisition, and assessment of materials in both print and digital forms. Challenges such as space constraints, budget limitations, and the absence of a formal policy were identified. The study concluded that Kabale University Library lacked an operational collection development policy, recommending the adoption of the proposed policy. Expansion of the library was also suggested to accommodate more resources and enhance user experience.Item Embargo Effectiveness of Health Management Information System in Selected Sub-Counties of Ryakarimira Town Council and Rubaya Sub-County.(Kabale University, 2024) Ayebare, Esther LoyThis study aimed to assess the effectiveness of the Health Management Information System (HMIS) in health facilities within Ryakarimira Town Council and Rubaya Sub-County, Kabale District. The specific objectives included identifying standard tools for HMIS consolidation, evaluating the current effectiveness of HMIS, identifying associated challenges, and proposing strategies for improvement. The research utilized a cross-sectional design, incorporating both qualitative and quantitative approaches. Data were collected from 70 healthcare professionals in the selected sub-counties using questionnaires, interviews, and a thorough review of existing reports, policies, and other literature. The results indicated the availability of various tools for HMIS consolidation, categorized as tools for routine laboratory testing and referrals, equipment and logistics management, biosafety and biosecurity, microbiology and AMR surveillance, and periodic reporting. These tools included laboratory request forms, sample rejection forms, laboratory results report forms, sample referral forms, sample reception registers, daily activity registers, equipment inventory registers, equipment breakdown report forms, equipment breakdown registers, equipment maintenance logs, routine equipment service logs, order forms for HIV test kits and laboratory reagents, biosafety and biosecurity incident report forms, incident registers, microbiology request and results report forms, microbiology daily activity registers, national level periodic reports, WHO GLASS AMR reports, monthly facility-level laboratory reports, and quarterly facility-level laboratory reports. Most of the current tools were found effective in ensuring data consistency, accuracy, and overall efficiency, although some challenges were noted. These challenges included delays in data entry, limited resources for training, occasionally technical issues, infrastructure, and technological constraints, especially in remote areas, and concerns about data security and patient information privacy. The study concluded that the HMIS has been partially ineffective, highlighting the need for standardized tools, comprehensive training programs, and strategic investments to overcome challenges and enhance overall performance. The study recommended enhancing infrastructure, providing comprehensive training, investing in updated technology, and securing additional resources.Item Embargo Investigation of Storage and Retrieval of Records At Kisoro District Local Government.(Kabale University, 2024) Arinda, RodgersThe study investigated the storage and retrieval of records at Kisoro District Local Government, guided by objectives that included identifying the types of records managed in the Central Registry, examining the methods and equipment used for storage and retrieval, identifying the challenges faced in these processes, and suggesting possible solutions. The research adopted a case study design involving 30 respondents from Kisoro District Local Government, utilizing interviews and questionnaires. The findings revealed a higher representation of male respondents (59%) compared to female respondents (41%), with the majority (50%) having completed a diploma level of education. The primary challenge identified was data insecurity, cited by 36% of respondents. The study concluded that recruiting trained records management personnel is essential, as many current staff members lack proper qualifications and training in records management. This inadequacy contributes to numerous challenges, including poor professionalism, untimely retrieval of requested records, and insufficient data security. The study recommended allocating more funds to the records section for overall maintenance. To ensure timely and efficient performance, staff need to be provided with all necessary tools and equipment for managing records, thereby facilitating their work and increasing motivation.Item Embargo Disposition Practices of Records in Procurement and Disposal Units of Uganda College of Commerce-Kabale.(Kabale University, 2024) Naturinda, ApophiaThe study investigated the record disposition practices in the procurement and disposal units of Uganda College of Commerce-Kabale. The study's objectives were to analyze the methods used for record disposition, identify the challenges faced during the process, and propose solutions to these challenges. Using a descriptive research design, data were collected through interviews and questionnaires. The findings revealed that the methods employed for record disposition included discarding, shredding, archiving, imaging, purging, and returning records. The challenges identified were inadequate storage facilities, delays in decision-making by administrators, insufficient storage space, and limited funds for disposing of records. Proposed solutions included adopting a records management legislative framework, training staff to equip them with the necessary expertise, ensuring consistency with policy in record disposal, avoiding unnecessary long-term storage of records, and sentencing files with reference to relevant retention schedules upon creation. The study recommended recruiting trained staff knowledgeable in disposition methods to train unskilled staff and enhance the skills of existing staff, updating retention and disposition schedules with new features and changes in retention periods, and expanding the registry and record center to provide more space for incoming and inactive records, thus eliminating congestion in storage centers.Item Restricted Assessment of Records Management Storage Practices in Medical Centers: Case Study of Rugarama Hospital.(Kabale University, 2024) Akello, DeborahThis study focused on evaluating the records management storage practices at Rugarama Hospital. The main objective was to assess the records management storage practices in the hospital's records department. Specifically, the study aimed to: examine the current records storage practices at Rugarama Hospital, identify the challenges faced in records storage, and suggest potential solutions for improving records storage management. The research utilized a case study design with both quantitative and qualitative approaches. Data was collected from 44 participants, including department heads, records section staff, and medical staff at Rugarama Hospital, using self-administered questionnaires and interview guides. Quantitative data were analyzed using Excel to generate frequencies and percentages, while qualitative data were analyzed to identify themes, and results were presented in tables for interpretation. The findings revealed that the primary records storage method at Rugarama Hospital was physical paper-based storage, as indicated by 79.5% of respondents, with 46% stating that records were organized and stored in cabinets. The study also identified limited space as the main challenge in records storage, as noted by 36.4% of respondents. To address this, 34.1% of respondents suggested that reducing clutter to create more space would be an effective solution. In conclusion, Rugarama Hospital primarily used paper-based records storage, faced challenges with limited space, and could benefit from decluttering. The study recommended that the hospital administration should consider redesigning storage areas to optimize space usage. This could involve adopting compact shelving systems, digitizing older records to free up physical space, and decluttering to enhance storage efficiency.Item Embargo Digitization and Preservation of Academic Records: A case Study of Kabale University Registry.(Kabale University, 2024) Ainanani, CatherineThe study focused on the digitization and preservation of academic records at Kabale University, which was established as a community institution in 2001 at Kikungiri Hill, Kabale Municipality. Initially a private institution, Kabale University (KAB) was founded by stakeholders in the Kigezi sub-region. The study aimed to achieve four objectives: identifying the types of academic records generated or kept at Kabale University, examining the records management systems in place, identifying threats to academic records, and proposing strategies for their digitization and preservation. A descriptive analysis approach was utilized, with data presented in tables to clarify the findings. The sample population consisted of 10 respondents, including registry staff and information administrators, selected through purposive and simple random sampling. Data collection methods included questionnaires and interviews with individuals chosen for their relevance and importance to the study’s focus. The findings revealed that various types of academic records are generated or maintained at Kabale University, including admission applications, final academic transcripts, academic performance grade reports, research theses and dissertations, attendance reports, records of disciplinary and academic offenses, legal or constituting documents, and graduation lists. The study also identified several threats to these records, such as inadequate data security measures, insufficient storage space, cybersecurity threats, poor maintenance of digitization equipment, technological obsolescence, and potential disasters. Key strategies for the digitization and preservation of academic records at Kabale University include disaster preparedness and recovery planning, security and assessment controls, data integrity and validation, and regular monitoring and evaluation of academic records.Item Embargo The Role of National Library in Development of Public Libraries in Uganda: A Case Study of Uganda National Library.(Kabale University, 2024) Ahumuza, PrettyThe study aimed to assess the role of the Uganda National Library (UNL) in the development of public libraries. Its specific objectives were to determine the role of UNL in the development of public libraries in Uganda, identify the challenges UNL faces in this regard, and suggest possible solutions to these challenges. A mixed research approach, incorporating both qualitative and quantitative methods, was employed. Using purposive sampling, 36 respondents were selected for the study. The researcher utilized both open-ended and close-ended questionnaires. The study was conducted over 11 months, from April to February 2024. The findings indicated that the majority of respondents (28%) identified enforcing the legal deposit law as the primary role of the UNL in the development of public libraries, while the smallest group (6%) cited the preservation of cultural heritage. Regarding challenges, all respondents (36) pointed to inadequate funding as the major issue. For potential solutions, the most common suggestion (42% of respondents) was advocating for increased government funding, while the least common (11%) was implementing training programs. In conclusion, the majority of respondents highlighted several key roles of the UNL in the development of public libraries: enforcing the legal deposit law, community outreach, preserving cultural heritage, inspecting public national libraries, providing technical, professional, and advisory services, and compiling national bibliographic books. The study emphasized the need for the Ugandan government to provide sufficient funding to UNL to support its budget and enable it to function effectively.Item Embargo Library Website as a Tool for Information Dissemination for Students At Mbarara University Of Science And Technology.(Kabale University, 2024) Kyomugisha, AdrineThe study investigated the library website as a tool for disseminating information to students at Mbarara University of Science and Technology (MUST). The study aimed to: determine the role of the library website in information dissemination for students at the MUST library, identify challenges students face when using the library website, and propose solutions to these challenges. A descriptive research design was employed, collecting data through interviews, observation, and document analysis. Findings on the role of the library website revealed that it provides access to an online catalog, enabling students to search for books, journals, and other resources available in the library. Regarding challenges, students reported limited internet access, which hampers their ability to utilize online resources, search the catalog, or download materials from the website. To address these challenges, respondents suggested collaborating with the university's IT department to improve internet connectivity across campus, including establishing Wi-Fi hotspots in key areas. Additionally, assigning staff members to update website content regularly, providing training to ensure proficiency in the content management system, and emphasizing the importance of current information were recommended. The study also suggested making essential resources, such as e-books and articles, downloadable for offline access, along with clear instructions on how to download and use these materials.Item Embargo Innovative Technologies and Provision of Library Services in Bishop Barham Library.(Kabale University, 2024) Olila, JonathanThe study aimed to evaluate the impact of innovative technologies on enhancing library information services at Bishop Barham Library. It employed a case study design with a mixed methods research approach, involving 55 participants, 50 of whom completed questionnaires and 5 who were interviewed. The findings indicated that the primary motivation for adopting innovative technologies in the library was to enhance the quality of service delivery. Various technological tools were in use, such as OPAC, advanced search tools, an online library, and Koha, which received positive feedback from most respondents. Additionally, the study identified several innovative user services offered at the library, including user education, OPAC services, reprography, interlibrary loans, information literacy, library networking, and the institutional repository. The study also highlighted several challenges hindering the adoption and implementation of innovative technologies at Bishop Barham Library. These included inadequate ICT infrastructure, rapid technological changes, a low level of innovativeness among library leaders, insufficient funding, and inadequate user skills to effectively utilize the technologies. To address these challenges, the respondents recommended increasing library funding, acquiring sufficient ICT infrastructure, staying updated with technological advancements, and improving user education and information literacy services.Item Restricted Electronic Records Management and Office Organization: A Case Study of Rugarama Hospital.(Kabale University, 2024) Nimusiima, TalentThe study investigated an assessment of records management practices at Uganda college of Commerce Kabale. The objectives of the study were; to establish the records management practices at UCC Kabale, to identify challenges associated with records management practices at UCC Kabale, to propose possible solutions to the challenges faced in implementing records management practices at UCC Kabale. The study used a descriptive research design and data was collected using interviews and observations. The study findings on records management practices at Uganda College of Commerce Kabale were; records creation, control storage and access, retention and disposal procedures, record, track and monitor and destroy or delete. The study findings on the challenges associated with records management practices were; inaccessibility of the records, insecurity of the system, technical in nature of records management practices, exponential growth of information and rapidly multiplying/spreading copies, knowing what to keep and disposing of records properly. The study finding on the possible solutions to the challenges faced in implementing records management practices at Uganda College of Commerce Kabale were; retention and durability, provision of storage and security, establishing ongoing programs for training in managing records, recognizing this multi-format reality of paper and electronic records, maintaining the authenticity and trustworthiness of records management practices, proper disposal and use of a computer based records management practices. The study recommended that there is a need to offer training sessions and resources to registry staff members on proper records management practices and the use of digital record-keeping systems. Registry staff on the importance of maintaining accessible records and provide ongoing support to address any challenges they may encounter and there is a need for implementation of access controls and permissions within digital records management systems to restrict access to sensitive information while ensuring that authorized personnel have the necessary permissions to access relevant records and there should be regularly review and update access controls to align with changing roles and responsibilities.